What does a multi-school supplier dispatch plan look like?
Reviewed . Read as Markdown
This worked example uses three fictional campaign allocations to show how Raised wholesaler reports support production and dispatch. It is an illustration, not a supplier's actual sales or service promise. Aggregate quantities answer how much to prepare; distribution details answer where each portion goes.
Start with the campaign schedule
Suppose three approved campaigns close in the same week and need 80, 120 and 50 packs of the same product. Total production is 250 packs. Keep the individual quantities attached to each campaign so the correct grand total does not hide a wrong delivery.
Before production, check each campaign's closing and dispatch dates and whether changes are still awaiting approval. Confirm capacity with the organisers rather than accepting dates only because they appear in an online request.
Use the report for the job
Generate the quantities report over the relevant date range to plan total demand. Use the distribution report for product quantities by campaign and delivery or collection details. The campaigns report helps review status and contacts.
The example's arithmetic is 80 + 120 + 50 = 250. It does not establish that all 250 are due on one route or one day; use the actual confirmed delivery schedule.
- Review approved campaign dates and statuses.
- Generate total quantities for production.
- Generate distribution details for the same campaigns.
- Pack and label separate campaign allocations.
- Cross-check the sum and delivery destinations before dispatch.
Handle a changed request
If the second campaign requests a later dispatch, review production and transport before approving it. The total demand may remain 250 while the route allocation and storage plan change.
Save or regenerate the final export used for packing after approved changes. Do not let one volunteer pack from the old list while the delivery driver uses the new one.
Complete the handover
Record shortages or agreed changes with the organiser and resolve financial adjustments through the proper campaign workflow. Reconcile the supplier's commitments and the agreed group return after fulfilment.
Jones Family Farm's published case study shows real supplier use of Raised. It does not verify the fictional allocations or imply that every supplier offers identical delivery terms.